nextpagenextpagehttps://www.nextpage.co.nz/technewsDocsCorp OCR (Optical Character Recognition) solution]]>https://www.nextpage.co.nz/single-post/2018/12/17/DocsCorp-OCR-Optical-Character-Recognition-solutionhttps://www.nextpage.co.nz/single-post/2018/12/17/DocsCorp-OCR-Optical-Character-Recognition-solutionMon, 17 Dec 2018 02:09:21 +0000
For many clients, the scanned documents sent as a pdf are only an image. There is no way to find information in the document without reading it. DocsCorp have created a solution that opens every image file, reads it and will covert it to a text searchable document if it isn't already. This happens behind the scenes. Users can then find all the information in their file store or DM system. The latest contentCrawler solution provides features like:
Assesses and analyses documents in a content repository for OCR and/or compression processing.
Sets compression and text thresholds to optimize processing, ignoring documents that do not meet the requirements.
Converts all image-based documents (such as TIF, JPG, PNG and image PDFs) in the DMS to text- searchable PDFs adding a text layer for enhanced searching. Processes image-based attachments in emails.
The Compression module will apply compression and down-sampling to all PDFs, reducing them in file size using a variety of JPEG compression standards.
The automated end-to-end process can run 24/7 without any staff intervention, emailing periodic notifications of processing statistics and error reporting to the IT Administrator. Staff no longer have to worry about OCR or Compression as a process or workflow.
For a quote or more details please contact Next Page here.
]]>Latest News on Leak Prevention Software]]>https://www.nextpage.co.nz/single-post/2018/12/10/Latest-News-on-Leak-Prevention-Softwarehttps://www.nextpage.co.nz/single-post/2018/12/10/Latest-News-on-Leak-Prevention-SoftwareSun, 09 Dec 2018 22:55:40 +0000
2018 has seen a steady increase in the number of organizations looking to protect themselves from the threat of email data breaches.
The Office of the Australian Information Commissioner (OAIC) has released its Q3 data breach findings reported under the Notifiable Data Breach Scheme (NDB). Human error has again appeared as a leading cause of email data breaches and, recently, DocsCorp – a leading provider of document productivity solutions – reported a 69% increase in the sale of its information leak prevention software cleanDocs. The number of cleanDocs users increased by 62% in that same period.
The NDB Scheme requires that Australian businesses report eligible data breaches to the OAIC and affected individuals. Australian firms have looked to technology to minimise the chance of breaches occurring.
“The NDB Scheme findings prove that while staff should be the first line of defence against a breach, they are often, in fact, the weakest link,” said DocsCorp President and Co-Founder, Dean Sappey. “Data loss protection tools like cleanDocs empower users to protect sensitive client information and instil in them the confidence they won’t inadvertently cause a breach. Australian businesses must make human error in handling email a top security priority if they are to avoid making headlines for the wrong reason.”
About cleanDocs
cleanDocs is the smart way to scrub metadata and send secure emails. Upon clicking Send, users can check the recipient list for external or blacklisted email domains, Reply All and Forward actions to ensure the right information is being sent to the right person every time and that the user’s actions are as intended.
Sounds like something you need? For more information on DocsCorp and cleanDocs please get in touch with Next Page here.
]]>iManage Work 10 - Blog Series 1.4]]>https://www.nextpage.co.nz/single-post/2018/12/03/iManage-Work-10---Blog-Series-14https://www.nextpage.co.nz/single-post/2018/12/03/iManage-Work-10---Blog-Series-14Mon, 03 Dec 2018 03:02:12 +0000
Features of iManage Work 10 Client:
In Work 10 there are a range of new client features and functions:
Provides a minimal footprint- the responsive web interface is accessible from desktop and mobile browsers.
Amazon E-Bay like interface – clean and modern with filter options in the left navigation menu.
Personalised searching via filters, rather than browsing tree structures.
Profile pictures available.
Graphical timelines of document activity, rather than history details.
Version comparison available.
Seamless offline experience directly from the Office applications.
A blue dot icon been appears for each user to indicate that changes were made to content they have working on or reviewing.
Recent Matters list is automatically maintained based on content activity so that users do not have to manually update the list.
Displays the complete location details for files and folders, for example, when there is repeated naming conventions such as Email.
Email folders are organized into conversation views.
Additional email filters for From Me, To Me and Has Attachments.
Pre-set search filters based on a workspace, client or other metadata to show a user the latest documents or filed – avoids the need for Saved Searches.
Server side preview engine to quickly generate the first few pages in a document. The fidelity does not degrade on high resolution devices. Include retina display enabling user to pinch and zoom to read small text.
The logo that appears in the iManage Work 10 web client can be customised for your firm.
Offline support for filing emails - Send and File emails when offline allows users to continue working even when disconnected.
We hope you have found this five part blog series helpful. For more details or if you have any questions please contact Next Page here.
]]>iManage Work 10 - Blog Series 1.3]]>https://www.nextpage.co.nz/single-post/2018/11/26/iManage-Work-10---Blog-Series-13https://www.nextpage.co.nz/single-post/2018/11/26/iManage-Work-10---Blog-Series-13Sun, 25 Nov 2018 19:52:53 +0000
iManage Work Co-Authoring
Co-authoring allows users to take a fresh approach to working collaboratively on a document. While the document is still explicitly checked out, it can now be shared with a selected group of individuals.
This ensures a single individual maintains control over the versioning process while all activities during this collaborative session are audited back in iManage Work on the original document. Documents are shared in the firm's secured OneDrive for Business environment during the co-authoring session, ensuring that the documents do not lose governance.
iManage's co-authoring solution provides several key benefits to both end users and the firm:
Co-authored document auditing: Activities and contributors are audited to provide visibility into the co-authoring session.
No dependency on a Microsoft desktop sync client: Simplified client deployment that reduces the number of failure points.
Ability to work from any device: Users can work from their desktop and use their key tools to produce the work product, or they can switch to a mobile device when only light editing is necessary. Their changes are saved so that they can seamlessly switch between devices and continue their work.
Support for OneDrive on-premises and as part of Office 365: Flexible design allows firms to balance security with ease of deployment and easily switch between the two deployments with minimal effort. External collaborators, such as contractors, can contribute to a document without needing access to the iManage repository.
Streamlined workflows designed for the end user: Sharing, accessing, and saving co-authored documents workflows are thoughtfully designed to minimize user friction and increase adoption.
Advanced co-authoring workflow support: iManage Work Co-Authoring supports a variety of use cases, from internal collaboration for quick edits to complex external collaboration that can last months.
Advanced logging: iManage Work Co-Authoring users are not just end users; they are also the IT support staff. Advanced logging helps IT personnel to support users who run into problems.
For more details or if you have any questions please contact Next Pagehere.
]]>iManage Work 10 - Blog Series 1.2]]>https://www.nextpage.co.nz/single-post/2018/11/19/iManage-Work-10---Blog-Series-12https://www.nextpage.co.nz/single-post/2018/11/19/iManage-Work-10---Blog-Series-12Sun, 18 Nov 2018 22:53:37 +0000
New Work 10 Client Features
Some of the features of the new interfaces include:
Displays the complete location details for files and folders, for example, when there is repeated naming conventions such as Email.
Server side preview engine to quickly generate the first few pages in a document. The fidelity does not degrade on high resolution devices. Include retina display enabling user to pinch and zoom to read small text.
Introduction of the iManage Work panel to the desktop interface – users can undock the Work panel in Outlook to make use of multiple monitors to view and interact with the Work Panel in Outlook.
Integration with Adobe Acrobat Pro 2017 and Adobe Acrobat Standard 2017.
In Adobe Pro, when user opens a document, and goes to Tools -> Pages -> Insert Pages -> Insert from File, users can now insert iManage Work files.
iManage Work now uses the same Save as PDF converter as Adobe, which results in smaller files and fewer compatibility issues.
Upgraded version of KeyView.
In Microsoft PowerPoint and Excel, the Save as PDF command is available under the File group in the iManage ribbon.
The following new button is added to the File tab in Office Backstage View to enable you to save Word, Excel, and PowerPoint documents with fewer clicks: Save as new version: Opens the iManage Work Integrated Save As dialog box.
The new Save and Sync button is available on the iManage tab in all integrated Office applications. It enables you to save with one click the changes you have made to a document, and synchronize these updates with the existing document in iManage Work so that it reflects the latest changes.
It is now possible to configure iManage Hyperlinks embedded in Office documents to open directly as checked-out documents, and not in Protected View mode.
Introduction of the Cost Recovery Tool module is available as standard - when a user opens an iManage document and types in a few words, the Cost Recovery module records the time spent by the user to edit the document into the document history.
Automatic detection of whether iManage Security Policy Manager 1.0 or higher is enabled on your iManage Work Server. A clear visual indicator will be presented in the Properties dialog box when Security Policy Manager is enforcing restrictions on workspaces, folders, and documents.
In 9.3.5 Desktop Clients, it is possible to connect to the iManage Work and iManage Security Policy Manager add-ons using the Singleton Common Login. The Singleton Common Login allows the server to manage all user sessions under a single master token.
Users can choose their preferred language when using FileSite or DeskSite. Supported languages are English, French, German, Spanish, Brazil-Portugese.
Work Add-ons for Legacy Clients
The add-on package enables the iManage DeskSite or iManage FileSite users to do the following:
Flexible Folders - Creating folder structure under a workspace using the templates defined in iManage Control Center (iCC).
Ad hoc Workspaces - Creating WorkSpaces and the associated folder structure defined in the iCC template.
Trash - View the list of documents deleted by the user. These documents can also be restored to their parent folder.
Email Management Client Features
Smart Documents feature which identifies attachments originating from iManage and streamlines the saving of attachments as new versions.
EMM toolbar supports Go To option to allow quick navigation to workspaces
Email Management allows you to select and file to multiple folder destinations at the same time.
Allows you to quickly file emails with a suggested filing location from the toolbar or right click context menu.
For more details or if you have any questions please contact Next Page here.
]]>iManage Work 10 - Blog Series 1.1]]>https://www.nextpage.co.nz/single-post/2018/11/12/iManage-Work-10-Blog-Series-11https://www.nextpage.co.nz/single-post/2018/11/12/iManage-Work-10-Blog-Series-11Sun, 11 Nov 2018 23:49:43 +0000
New Features in Work 10
Some of the features of the new interfaces include:
Introduction of new search engine RAVN which includes AI capab
ility. This can be run in parallel to IDOL or can replace IDOL.
Journaling has been enabled so an administrator can use this to understand what action a user has taken, in case a user, say, loses something? “Loses something” can be interpreted in two ways. The first is that the user overwrites existing content. In that case, file Journaling can help to restore the document. In the instance where a user loses a physical device, the audit history can give you a view into what the user had checked out and
downloaded to his or her machine.
A new Preview Server introduces many new features such as; zoom, high resolution, go to last place, thumbnails of each page, etc. for the iManage Work Web Client.
Introduction of a Trash Bin feature for easy deleting and restoring of deleted documents – without the need for custom scripting as presently required.
Introduction of browser-based application to replace and extend the capabilities of DBAdmin called ‘iManage Control Center’ (iCC). Used to customise desktop view, define templates and folder structures, plus other functions. Provides ‘tiers’ of administrative access for HelpDesk staff.
Flexible Folder allow firms to create templates of additional folders that can be added to Workspaces by users, whilst still having standardized folder structures.
Desktop client upgrades, including client updates including user interface changes no longer require a desktop client upgrade in all cases.
Upload documents and folders without having to specify profile values.
Server based Refile Service to process refile activity in the background. Refile no longer requires user intervention to invoke a refile.
Preview Support for Native Lotus Notes Emails.
For users of iManage Share the new Share Agent provides extended capability from the Work 10 client
Support for files larger than 2GB**
** DeskSite or FileSite 9.3.1 support uploading files > 2GB, however downloading files this large is not supported at this time.
For more details or if you have any questions, please contact Next Pagehere.
]]>iManage Work 10 - Blog Series 1.0]]>https://www.nextpage.co.nz/single-post/2018/11/05/iManage-Work-10---Blog-Series-10https://www.nextpage.co.nz/single-post/2018/11/05/iManage-Work-10---Blog-Series-10Sun, 04 Nov 2018 21:11:37 +0000
The latest major version release of iManage (Work 10) was released in late 2017. This major release introduces a new server architecture, API (Application Programming Interface) language and continues the focus on an improved User Experience. New and improved versions of the legacy clients FileSite and DeskSite are available as is a completely new web-based user interface. The new client is also the platform for a new mobility solution which is platform agnostic. The current release is version 10.2.
Over the next few weeks, our posts will give you a summary of some of the features of the new interfaces. Subsequent releases are introducing new features regularly so we will keep you posted!
Supported Platforms in General:
The iManage Work Clients now support the GA releases of:
Windows 10Office 2016Visio 2016Adobe DC / 2017Office 365GmailMacAndroidiOSWeb clients supports all major browsersSupport for iManage Cloud installations
NOTE: Support for these may be limited to specific clients rather than all clients and will need to be discussed in detail
For more details contact NextPage here.
]]>Don't miss the iManage seminar series]]>https://www.nextpage.co.nz/single-post/Dont-miss-the-iManage-seminar-serieshttps://www.nextpage.co.nz/single-post/Dont-miss-the-iManage-seminar-seriesSun, 07 Oct 2018 23:38:25 +0000
iManage is coming back to Auckland to present the annual iManage seminar series on Monday, October 29th.
Please see the full tour schedule below.
In the seminar, you will find information on the iManage Cloud solution, listen to how AI can support your information management, and given security is more important than ever, find out how iManage has developed their solutions.
Don’t have an invite? Contact Next Page for registration details here.
2018 SCHEDULE:
Monday, 29th October 29th 2018- Auckland, New Zealand
Sofitel Auckland 21 Viaduct Harbour Avenue Auckland, New Zealand 1010 9:30am: Registration 10am – 12:30 Presentations followed by Q&A BREAKFAST will be served
Wednesday, 31st October 2018- Melbourne, Australia
Melbourne Marriott Hotel Cnr Lonsdale & Exhibition Streets Melbourne, Australia 3000 8:30am: Registration 9am – 11:30 Presentations followed by Q&A BREAKFAST will be served
Friday, 2nd November 2018- Sydney, Australia
Hyatt Regency Sydney 161 Sussex Street Sydney, NSW 2000, Australia 8:30am: Registration 9am – 11:30 Presentations followed by Q&A BREAKFAST will be served
]]>Next Page acquisition of Technovationhttps://www.nextpage.co.nz/single-post/2018/09/01/Next-Page-acquisition-of-Technovationhttps://www.nextpage.co.nz/single-post/2018/09/01/Next-Page-acquisition-of-TechnovationSat, 01 Sep 2018 05:17:00 +0000
We are pleased to announce that effective Saturday 1st September Next page has completed the acquisition of Technovation Limited.
This is a very exciting event for both companies, and with the growth of Next Page this gives you access to more iManage Consultants & Engineers to support you and to continue the growth of Next Page.
Technovation Limited is a Wellington based iManage implementation company with a very similar culture to Next Page. For now, it’s business as usual whilst we work through the processes that come with a merger like this. But very shortly we will share more information and introduce you to the new team members.
If you have any questions please do not hesitate to contact Next Page at or any one of the team your are in contact with.
]]>DMS archiving solutions from Next Page]]>https://www.nextpage.co.nz/single-post/2017/04/28/DMS-Archiving-Solutions-from-Next-Pagehttps://www.nextpage.co.nz/single-post/2017/04/28/DMS-Archiving-Solutions-from-Next-PageFri, 28 Apr 2017 07:47:00 +0000
Too many search results?
Is your storage costing too much?Policies you need to comply with?
With information archiving solutions from Next Page, organisations can confidently manage their data, ensuring they can find what they want when they need it. With a range of options to suit your business you can find the right solution which will allow you to effectively store, retrieve and manage unstructured data.
Why archive your iManage Work DMS data?
Cleanse old or irrelevant data by archiving data which is no longer required. You will optimise results by searching through fewer folders and ultimately improving overall performance. Leverage cheaper server storage by moving to lower tier storage. You can free up expensive disk space and avoid running multiple servers which will significantly reduce costs. Meet compliance and legal
requirements by archiving or deleting documents within specified time frames. Archiving will
help to protect your business by safeguarding organisational data and records.
Solutions
It is important to find the right solution for your business. OIA has partnerships with a number of different providers who can offer Database and File Share options. Archive to Database involves moving old documents, workspaces, metadata, folders and security to an archive database. Alternatively you can export all data to a File Share on your computer/server, resulting in a much lower cost if users are not required to regularly search and access data.
Who we partner withNext Page partners with the best of breed when it comes to solution providers. You can be rest assured that your information is in safe hands and we will find the best solution for your business.
]]>Next Page gains Work 10 certification]]>https://www.nextpage.co.nz/single-post/2017/05/15/Next-Page-gains-Work-10-certificationhttps://www.nextpage.co.nz/single-post/2017/05/15/Next-Page-gains-Work-10-certificationMon, 27 Mar 2017 06:44:00 +0000
We are pleased to announce Aaron is the first iManage tech to become Work 10 certified.The training and certification was for an administrator to install Work 10 server, indexer, Comm Server, Web server, administrative tools and supported clients. This course covered the deployment of iManage clients, including the responsive Web interface,
DeskSite, FileSite, Email Management, as well as enhancements for Office and Adobe integration. Congratulations Aaron.
]]>